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Licensing and documents administrative

Documents that the business needs to run smoothly

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Detaje të shërbimit

What Does This Service Include?

Some businesses need permits, consents, licenses or administrative documents before starting or expanding their activity. This service helps in identifying the responsible institution, required documents, deadlines, forms and application method. The goal is for the business to run smoothly and avoid delays, rejections or missing documents.

Pikat kryesore

  • Sanitary Approvals
  • Sanitary Booklets
  • Transport Licenses
  • Leje qëndrimi për të huaj
  • Administrative Documents
Qasja për këtë shërbim:The approach focuses on the activity, the responsible institution and the concrete documents required for the business case.

How Do We Handle It in Practice?

01We identify the license, consent or document that is required.
02We check the basic conditions and the documents that must be prepared.
03We organize the application, forms and communication with the institution.
04We track the status and save the documents for later use.
Licenses and Documents

Licensing and administrative documents according to activity

Permits, licenses and administrative documents are verified according to the activity, the responsible institution and the location of the business. This section helps businesses understand what is typically checked before applying.

Note: Permits and licenses depend on the type of business, activity, responsible institution and location. The list is indicative and each case is verified in official sources.

Sanitary Approvals

Sanitary consents help to verify the facility before starting or changing the activity.

Why Is It Needed?

To verify that the facility meets the hygienic and sanitary conditions before the start of the activity.

Which Businesses Need It?

  • Restorante
  • Kafiteri
  • Furra
  • Markete
  • Prodhim ushqimi
  • Depo ushqimore

When Is It Needed?

  • Before opening the business.
  • When the location is changed.
  • When the object or way of use is changed.

How Is It Done?

  • The activity and the responsible institution are identified.
  • Facility requirements and supporting documents are checked.
  • The application is prepared according to the case and submitted to the relevant institution.

Documents usually required

  • Business certificate, if applicable.
  • Location and facility data.
  • Applicant identification document or authorization.
  • Technical or municipal documents, when required.

FAQ

Is it the same requirement for every food business?
No. The requirements depend on the activity, facility, municipality and responsible institution.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Sanitary Booklets

The sanitary booklet is related to the health screening of employees who work with food.

Why Is It Needed?

For health control of employees who work with food.

Which Businesses Need It?

  • Restorante
  • Fast food
  • Furra
  • Depo ushqimore
  • Businesses that handle or serve food

When Is It Needed?

  • Before starting the employee's work.
  • When periodic inspection is required according to the relevant regulations.

How Is It Done?

  • Employees who have contact with food are identified.
  • The sanitary inspection is scheduled according to the platform or institution.
  • Ruhet dokumenti si pjesë e dosjes së punëtorit.

Documents usually required

  • Dokumenti personal i punëtorit.
  • Business data, when requested.
  • Additional documents according to the responsible institution.

FAQ

Should every worker?
It is usually required for employees who work with food or in processes where sanitary control is required.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Food businesses (AUVK)

Food businesses may have special requirements for food safety and official control.

Why Is It Needed?

For food security and state control.

Which Businesses Need It?

  • Prodhim ushqimi
  • Përpunim ushqimi
  • Depo ushqimore
  • Retail or wholesale of food products
  • Gastronomi, sipas rastit

When Is It Needed?

  • Before starting the food activity.
  • When the activity, location or process is changed.
  • When registration, approval or control is required by the institution.

How Is It Done?

  • Përcaktohet lloji i aktivitetit ushqimor.
  • Requests are checked at AUVK.
  • Documents and application are prepared as appropriate.

Documents usually required

  • Business certificate.
  • Object and activity data.
  • Food safety documents, when required.
  • Autorizim, nëse aplikon përfaqësuesi.

FAQ

Does this only apply to manufacturers?
Not necessarily. Even warehouse, sales, processing or food service may have requirements as the case may be.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Licensing of Private Health Institutions

Private health institutions must verify the licensing before starting the activity.

Why Is It Needed?

Private institutions cannot work without a corresponding license, according to the requirements of the sector.

Which Businesses Need It?

  • Ordinanca private
  • Poliklinika
  • Laboratorë
  • Qendra diagnostike
  • Other private health institutions, as the case may be

When Is It Needed?

  • Before starting the activity.
  • When the health service is expanded.
  • When the location or professional structure is changed.

How Is It Done?

  • Identifikohet kategoria e institucionit shëndetësor.
  • Requests are checked in the MOH or the relevant platform.
  • The file with the professional and administrative documents is prepared.

Documents usually required

  • Business certificate.
  • Documents for professional staff.
  • Location and space documents.
  • Equipment, standards and other documents upon request.

FAQ

Is it possible to work before the license?
For institutions seeking licensing, the start of work must be verified according to the official requirements of the Ministry of Health.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Residence permits for foreign nationals

The residence permit is an administrative document that enables a foreign citizen to legally stay in the Republic of Kosovo for a longer period than a short-term stay, according to the purpose of the stay: work, business, family reunification, studies, scientific research or other permitted reasons.

Why Is It Needed?

For legal stay longer than the allowed short-term period, for work, business, studies, family reunification or cases where the business employs, engages or has a foreign owner/director.

Which Businesses Need It?

  • Businesses that employ foreign employees
  • Businesses with a foreign owner, director or representative
  • Persona që qëndrojnë më gjatë se 90 ditë brenda 180 ditëve
  • Family members, students, scientific researchers or persons with other permitted reasons

When Is It Needed?

  • Before the end of the permitted stay period.
  • When the stay is planned to be longer than 90 days within 180 days.
  • Before starting employment, if the stay is work-related.
  • When the purpose of the stay changes.
  • For continuation, the request is presented before the expiration of the existing residence permit, according to the official deadline.

How Is It Done?

  • The purpose of the stay is identified: work, business, family, studies or other reason.
  • Personal documents, business status and ARBK documents are checked when related to work or business.
  • Financial evidence, health insurance, legal documents and translations are prepared when required.
  • Apply to the competent institution and follow the status until a response.
  • After approval, the document is saved and the deadline for continuation is forwarded.

Documents usually required

  • Valid travel document with sufficient validity.
  • Employment contract or business documents, as applicable.
  • Proof of financial means and secured housing, when required.
  • Evidence that the applicant is not under investigation or convicted, translated into the official language when required.
  • Business registration certificate and business information, when the stay is related to work/business.
  • Health insurance, certificate without entry ban and additional documents according to the purpose of stay.

FAQ

Does Easy Accounting issue a residence permit?
No. The residence permit is issued by the competent institutions. Easy Accounting can help with guidance, document control and file preparation.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Official links

MPB - Lejeqëndrim i përkohshëm për të huajtMPB - Lejeqëndrim i përhershëm për të huajtUdhëzim Administrativ MPB Nr. 09/2019Informacion për shtetasit e huaj që hyjnë në KosovëDeklarimi i adresës për shtetas të huaj

Llojet kryesore

Temporary residence permit for work / business

It is used when the foreign citizen stays in Kosovo for work, professional engagement, business or company-related function. It is usually related to a foreign worker, owner, director, representative or staff engaged from abroad.

  • Travel document
  • Employment contract, when applicable
  • Business certificate and business information
  • Financial proof, health insurance and work permit when required

Lejeqëndrim për bashkim familjar

It is used when the foreign citizen wants to stay in Kosovo due to the family relationship with the sponsor or family member who has a valid status.

  • Travel document
  • Marriage, family or birth certificate as the case may be
  • Sponsor's identification document
  • Proof of finances, housing and health insurance

Residence permit for studies or scientific research

It is used when the stay is related to pre-university education, higher education, studies or scientific research in Kosovo.

  • Dëshmi regjistrimi në institucion arsimor
  • Financial evidence and accommodation
  • Sigurim shëndetësor
  • Invitation or agreement with licensed institution, when applicable

Vazhdim i lejeqëndrimit të përkohshëm

When the existing residence permit is expiring and the legal reason for stay continues, the request must be submitted before the expiration according to the deadlines of MPB.

  • Travel document
  • Financial evidence
  • Evidence from the court in Kosovo when required
  • Health insurance and additional documents as applicable

Lejeqëndrim i përhershëm

Përdoret për shtetas të huaj që plotësojnë kushtet për qëndrim më të qëndrueshëm në Kosovë, zakonisht pas periudhës së kërkuar të qëndrimit të përkohshëm.

  • Travel document
  • Dëshmi që nuk është i dënuar në Kosovë
  • Proof of finances, housing and health insurance
  • Family documents when the application is related to marriage or family union

Deklarimi i adresës së shtetasit të huaj

Address filing is a separate obligation and does not replace the residence permit. It is usually done within the required period after entering Kosovo.

  • Të dhënat personale
  • Address e qëndrimit
  • Online filing platform or Police/MPB procedure

Fees sipas burimeve të MPB-së

Lejeqëndrim i përkohshëm

  • Për qëllim pune: 50 Euro
  • Për bashkim familjar: 30 Euro
  • Për qëllim studimi: 10 Euro
  • Për humbje/dëmtim: 10 Euro

Lejeqëndrim i përhershëm

  • Për qëllim pune: 100 Euro
  • Për bashkim familjar: 70 Euro
  • With exemption from citizenship: 50 Euro
  • Për humbje/dëmtim/përsëritje: 10 Euro

Fees may change; before applying, they should be verified on the official MPB website.

Frequently asked questions

Is a residence permit required if the foreigner stays less than 90 days?

For short-term stays, different rules may apply, but any stay of more than 90 days within 180 days usually requires an application for a residence permit.

Can the foreigner work only with a short-term stay?

Work or employment during the short-term stay is not allowed without a work permit and relevant documents, as the case may be.

Does the business need to have ARBK documents for hiring a foreigner?

Yes, a business registration certificate and business information are usually required for a work permit.

When should the residence permit be extended?

The request for continuation must be submitted before the expiration, according to the deadlines of MPB.

Does Easy Accounting perform residence permit issuance?

No. The residence permit is issued by the competent institutions. Easy Accounting can help with guidance, document control and file preparation.

Do You Have a Foreign Employee, Owner or Director?

Send us the citizenship, purpose of stay, planned duration, business status and existing documents. Our team will guide you through the steps, required documents and relevant institution.

Request a reviewWhatsAppDirect Email

Note: The information is indicative and based on official sources of MPB and legislation for foreigners. Requirements, documents, fees and procedures may vary according to the purpose of stay, nationality, status of the applicant and the practice of the responsible institution. Easy Accounting is not a public institution and does not replace MPB, the Kosovo Police or other competent authorities.

Passenger transport licence

Passenger transport may require a license depending on the type of activity, routes and vehicles used.

Why Is It Needed?

To legally operate the transport of passengers and to prove that the business meets the conditions for this activity.

Which Businesses Need It?

  • Transport udhëtarësh
  • Bus, coach or passenger vehicle companies
  • Urban, interurban or tourist transport operators, as the case may be

When Is It Needed?

  • Before starting the transport activity.
  • When a new transport activity is added.
  • When vehicles, lines or operating conditions change.

How Is It Done?

  • Përcaktohet lloji i transportit të udhëtarëve.
  • Requirements in the register of permits and licenses are checked.
  • The application and related documents are prepared.

Documents usually required

  • Business certificate.
  • Vehicle documents.
  • Documents of managers or staff, as the case may be.
  • Insurance and other evidence upon request.

FAQ

Do the requirements differ by type of transport?
Yes, the requirements may vary according to the type of transport, vehicles, lines and responsible institutions.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Transport license for goods

Freight transport may require a license and supporting documents depending on the type of transport and vehicles.

Why Is It Needed?

To legally operate the transport of goods and to have regular documentation for the business, vehicles and activity.

Which Businesses Need It?

  • Transport mallrash
  • Distribution and logistics
  • Fleet company
  • Businesses that transport goods for customers or for their own business

When Is It Needed?

  • Before starting the activity of transporting goods.
  • When adding vehicles or expanding activity.
  • When a license is required by the institution, partner or contract.

How Is It Done?

  • Përcaktohet lloji i transportit të mallrave.
  • Conditions and documents in the register of permits and licenses are checked.
  • The application, vehicle documents and supporting evidence are prepared.

Documents usually required

  • Business certificate.
  • Vehicle documents.
  • Auto and business insurance, as applicable.
  • Documents of managers or staff, when requested.
  • Dëshmi tjera sipas kërkesës së institucionit.

FAQ

Is it enough to just register a freight forwarding business?
Not always. Some forms of transport may require a license, documented vehicles and additional evidence as appropriate.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Technical control and vehicle documents

Business vehicles require regular documents for inspection, insurance and use.

Why Is It Needed?

To keep vehicles in orderly condition and documented for business activity.

Which Businesses Need It?

  • Transport
  • Distribucion
  • Logjistikë
  • Company with work vehicles
  • Businesses that use vehicles for operation

When Is It Needed?

  • Before using the vehicle in business.
  • When the technical inspection or insurance expires.
  • When a new vehicle is added to the fleet.

How Is It Done?

  • Existing vehicle documents are checked.
  • The deadlines for technical control and insurance are identified.
  • Documents are prepared according to the request of the relevant institution or operator.

Documents usually required

  • Vehicle documents.
  • Sigurimi i automjetit.
  • Dëshmitë e kontrollit teknik.
  • Additional authorizations or documents, as applicable.

FAQ

Are these documents related to a transport license?
They can be connected, especially when the vehicle is used for transporting goods or passengers.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Safety at work and fire protection

Occupational safety and fire protection documents help to reduce risks and comply with institutional requirements.

Why Is It Needed?

For worker protection and accident prevention.

Which Businesses Need It?

  • Prodhim
  • Ndërtim
  • Depo
  • Gastronomi
  • Space with equipment, employees or operational hazards

When Is It Needed?

  • Before starting the activity in the object.
  • When the object or work process changes.
  • When documentation is required from institutions or partners.

How Is It Done?

  • Risks and requirements for the business are identified.
  • Legal acts and institutional requirements are checked.
  • Relevant documents or certificates are prepared as appropriate.

Documents usually required

  • Business and facility data.
  • Documents for fire fighting equipment, when required.
  • Safety documents at work, as appropriate.
  • Evidence of training or inspection, where required.

FAQ

Is it the same for every business?
No. The requirements depend on the activity, the number of employees, the facility and the operational risks.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Business Insurance

Insurance helps protect the business from operational, financial risks and certain liabilities.

Why Is It Needed?

For protection from risks and legal obligations, especially for certain vehicles or activities.

Which Businesses Need It?

  • Businesses with vehicles
  • Businesses with employees
  • Warehouse and production
  • Transport
  • Businesses with contracts that require insurance

When Is It Needed?

  • When required by law, contract or institution.
  • When the business uses vehicles.
  • When the business wants protection from operational risks.

How Is It Done?

  • The risk or liability to be covered is identified.
  • A quote from the insurance company is requested.
  • Keep the policy and supporting documents in the business file.

Documents usually required

  • Business certificate.
  • Vehicle documents, when applicable.
  • Data about the object, goods or activity.
  • Additional documents according to the required policy.

FAQ

Are all insurances mandatory?
No. Some are mandatory, while some depend on risk, contracts or business need.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Central Registry of Permits and Licenses

The portal helps to search for licenses, permits and requirements according to business activity.

Why Is It Needed?

To find guidance information on licenses and permits that may be required for your activity.

Which Businesses Need It?

  • Any business that has regulated activity.
  • Businesses who are not sure which permit they should apply for.
  • Businesses planning new activity.

When Is It Needed?

  • Before opening the business.
  • Before adding new activity.
  • When the institution or partner requires a license/permit.

How Is It Done?

  • The official portal opens.
  • Search by activity, institution or keyword.
  • Documents, deadlines and responsible institution are checked.

Documents usually required

  • Documents depend on the license required.
  • Business, applicant and activity data are usually required.
  • Additional documents according to the responsible institution.

FAQ

Does the portal show all requirements?
The portal serves as an official reference source; specific requests are also verified with the responsible institution.

Official Source

Information is checked against the official source and the institution responsible for the specific activity.

Professional guidance

Do you need career guidance?

Send us the basic information about your case and our team guides you through the documents, deadlines and concrete steps.

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Official Resources

Official sources for Licensing and administrative documents

These sources are used for guidance and verification of official requests. For each specific case, deadlines, documents and procedures are checked according to the real status of the business and official sources.

RQLL

Central Registry of Permits and Licenses

Portal for searching permits, licenses, consents, certificates and authorizations according to responsible institutions.

Open registry
AUVK

Food and Veterinary Agency

The official source for requirements related to food safety, food businesses and related control.

Open FVA
MPB

Ministry of Internal Affairs

The official source for administrative documents, foreigners, residence permits and procedures related to residence.

Open MIA
MPB

Residence Permit for Foreigners

Official information on temporary residence permit, permanent residence permit and procedures for foreign citizens.

Open source
SHËNDETËSI

Ministry of Health

The official source for licensing of private health institutions and documents for health activities.

Open MoH
SANITARE

Sanitary Booklet System

Platform for procedures related to sanitary books and sanitary control of employees.

Open System

Note: Links send to official sources. The information on this page is indicative and does not replace the official interpretation or decision of the competent institutions.

Note: The information on this page is indicative and based on official sources or professional practices. Requirements, documents, deadlines and procedures may vary according to the specific case, the status of the business and the responsible institution. Easy Accounting is not a public institution and does not replace the official decision or interpretation of the competent authorities.

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