Detaje të shërbimit

What Does This Service Include?

Institutional representation includes the preparation, filing and follow-up of requests, applications and documents to institutions such as ATK, ARBK, ministries, municipalities, state platforms and other administrative authorities. This service helps businesses communicate clearly with institutions, prepare properly organized files and follow the process until response, confirmation or termination.

Pikat kryesore

ATK and EDI
ARBK dhe ndryshime biznesi
Kërkesa zyrtare
Trademarks / KIPA
Documents për institucione

Qasja për këtë shërbim:The approach is organized representation: each request is structured by institution, required documents and the communication that must be followed until completion.

How Do We Handle It in Practice?

01We identify the institution and the matter that must be handled.

02We check documents, authorizations and deadlines.

03We prepare the application, request or official communication.

04We follow the response and store the documents in the business file.

Institutional Representation

Representation and communication with institutions for your business

Many administrative procedures require accurate documentation, clear request, authorization and ongoing status tracking. Institutional representation helps businesses avoid wasting time with unclear communications, incomplete documents or wrongly submitted applications.

Përfaqësim pranë ATK-së

Why Is It Needed?

ATK is the main institution for tax matters, filings, certifications, tax status, debts, payments, clarifications and communications related to the taxpayer. Representation helps ensure that requests are prepared with complete documentation and followed through to a response.

For Which Cases?

Request for tax certification
Clarification of the tax situation
Kërkesë për lirimin e llogarive bankare
Request for payment agreement
Request for correction or clarification
Communication About Filings
Communication about debts or payments
Equipment with documents for a bank, tender or institution

How Is It Done?

The tax issue is identified.
The status and existing documents are checked.
The request or letter is prepared.
Dorëzohet përmes kanalit përkatës.
Ndiqet statusi.
The answer and documents are kept in the business file.

Burime

ATK EDI

FAQ

Can tax certification be requested online?
Yes, according to ATK procedures, business tax certificate can be obtained online through EDI or at the relevant office, as the case may be.

Përfaqësim pranë ARBK-së

Why Is It Needed?

ARBK handles business registration, changes, forms, certificates, business records and deregistration. Representation helps to prepare the documents correctly and the application is not returned for absences.

For Which Cases?

Business setup
Name change
Change of address
Activity change
Change of owner/shareholder
Change of director
Shtim njësie
Business Deregistration
Certificates and business information
Documents for bank or institution

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

Burime

ARBK Formularët zyrtarë

FAQ

Is the change form alone enough?
Not always. Many changes require a resolution, personal document, amended statute or additional documents as appropriate.

Official requests and letters

Why Is It Needed?

Official requests must be clear, substantiated and accompanied by appropriate documents. A weak or incomplete application may delay a response or be returned for completion.

For Which Cases?

Kërkesë për sqarim
Kërkesë për konfirmim
Document request
Kërkesë për korrigjim
Kërkesë për afat
Kërkesë për lirimin e llogarive
Request for payment agreement
Kërkesë për verifikim të statusit
Request for information from institutions

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

FAQ

Should the letter be too long?
No. It should be clear, precise and with proper supporting documents.

Tax confirmations and documents from ATK

Why Is It Needed?

Tax certification and documents from ATK are often required for banks, tenders, grants, applications, institutions or internal business processes.

For Which Cases?

Bank application
Pjesëmarrje në tender
Grant application
Request from institutions
Control of the tax situation
Përgatitje dokumentacioni për partnerë

How Is It Done?

Business status is checked.
It is verified if there are debts or obstacles.
The relevant services are opened in EDI or ATK.
Shkarkohet/dorëzohet dokumenti.
It is kept in the business file.

Burime

ATK EDI

FAQ

Can the tax certificate be obtained electronically?
Yes, in many cases the business can be provided with tax certification through EDI or according to the procedures of ATK.

Aplikime përmes eKosova

Why Is It Needed?

eKosova is a state platform for electronic public services. Many documents, requests and services can be completed online without physically going to the counter.

For Which Cases?

Documents for citizens
Services for businesses
Aplikime elektronike
Certificates and official documents
Payments online për shërbime
Kërkesa administrative

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

Burime

eKosova Services

FAQ

Can all requests be made through eKosova?
Not always. Some services are online, while others may require a physical appearance or additional documents.

Trademarks and KIPA

Why Is It Needed?

A trademark helps protect a business name, logo, or distinctive sign. Trademark registration is important for businesses that want to protect their commercial identity.

For Which Cases?

Business logo
Emër produkti
Emër shërbimi
Brand i ri
Ribrendim
Zgjerim në treg
Mbrojtje e identitetit tregtar

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

Burime

KIPA

FAQ

Is business registration the same as trademark registration?
No. Business registration is done at ARBK, while the trademark is handled through KIPA.

Permits, licenses and approvals

Why Is It Needed?

Some activities cannot be exercised only with business registration. Permits, licenses, consents, certifications or authorizations from relevant institutions may be required.

For Which Cases?

Sanitary Approvals
Transport Licenses
Health license
Professional license
Certifikime
Miratime administrative
Autorizime për aktivitet të caktuar

How Is It Done?

Identifikohet aktiviteti.
Gjehet institucioni përgjegjës.
Documents are checked.
Përgatitet aplikimi.
Dorëzohet kërkesa.
Ndiqet statusi deri në përgjigje.

Burime

Central Registry of Permits and Licenses

FAQ

Is ARBK Registration Enough for Every Activity?
No. Some activities require additional license, consent or permission from the competent institution.

Communication with municipalities and ministries

Why Is It Needed?

Many administrative issues are dealt with in municipalities, ministries or special institutions. Clear communication and thorough documentation make the process easy.

For Which Cases?

Kërkesa komunale
Pëlqime lokale
Documents for object/location
Aplikime për subvencione
Kërkesa për sqarim
Licensing documents
Kërkesa për status
Përgjigje ndaj institucioneve

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

FAQ

Are the requirements the same in every municipality?
Not always. Some requirements may vary by municipality, institution and type of case.

Authorizations and power-of-attorney representation

Why Is It Needed?

Many institutions require that the person submitting the request on behalf of the business has a valid authorization or power of attorney.

When Is It Needed?

When someone else applies on behalf of the owner
Where the representative is not the owner/director
When the institution requests authorization
When official documents are submitted
When document withdrawal or response is requested

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

FAQ

Is simple authorization enough?
It depends on the institution and the type of request. Some cases may require a notarized power of attorney or additional document.

Status follow-up and institutional responses

Why Is It Needed?

After filing the application, we often need to follow up on the status, complete additional documents, or respond to the institution's requests.

What Does It Include?

Status check
Communication with the institution
Plotësim i dokumenteve
Sqarime shtesë
Deadline follow-up
Marrje e vendimit/përgjigjes
Ruajtje e dokumentit final

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

FAQ

Does the job end when the application is submitted?
Not always. Often the process requires follow-up to a response, approval, rejection or request for completion.

Business institutional file

Why Is It Needed?

The institutional file helps official business documents be stored in one place and quickly found when required by the bank, institution, client or management.

What Does It Include?

Business certificate
Business information
Submitted forms
Vendimet
Tax certificates
Përgjigjet institucionale
Licenses/pëlqimet
Autorizimet
Official communications
Bank/tender/grant documents

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

FAQ

Why do we need an institutional file?
Because official documents are often requested and must be found quickly, without wasting time in email, WhatsApp or shared folders.

Common institutional representation mistakes

Why Is It Needed?

Errors in institutional representation create delays, application returns, requests for completion or missed deadlines.

Common mistakes

The application is sent without supporting documents
Nuk ka autorizim të vlefshëm
Nuk kontrollohet institucioni përgjegjës
Incorrect form used
Nuk ndiqet statusi pas dorëzimit
The official answer is not saved
The documents are not up to date
The deadline is lost due to delay
Kërkesa nuk ka lëndë të qartë
Documents are submitted to the wrong institution

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

FAQ

What is the most common mistake?
Submitting the application without complete documents or without the correct authorization is among the most common mistakes.

Documents usually required

Why Is It Needed?

Documents vary by institution, type of request and business status. Before delivery, the file is checked.

How Is It Done?

The institution and the matter are identified.
Documents and authorizations are checked.
Përgatitet kërkesa, aplikimi ose shkresa.
File submitted and status tracked until response.

Note

Documents vary by institution, type of request and business status. Before delivery, the file is checked.

FAQ

Are the documents the same for each institution?
No. Each institution and procedure may have different requirements.

FAQ

Frequently asked questions about institutional representation

Is This Service the Same as Licensing?

No. Licensing focuses on permits and consents, while institutional representation focuses on applications, requests, communication and follow-up processes in institutions.

Can a Business Be Represented Without Authorization?

Jo gjithmonë. Shumë raste kërkojnë autorizim ose prokurë të vlefshme.

Do You Prepare Official Requests?

Yes, requests, letters, applications and accompanying documents can be prepared as appropriate.

Is the Status Followed After Submission?

Yes, the service also includes status tracking and saving official replies.

Do You Help With Documents for Banks, Tenders or Grants?

Yes, documents required by banks, tenders, grants or other institutions can be organized and prepared.

Professional guidance

Do you have a request or application to the institution?

Send us the institution, the issue to be addressed, the existing documents and the deadline. Our team guides you on the request, the authorization and the steps to be followed.

Request a review WhatsApp Direct Email

Official Resources

Official Resources për representation and institutional applications

These sources are used for guidance and verification of official requests. For each specific case, documents and procedures are checked according to the responsible institution and the real status of the business.

ATK

Kosovo Tax Administration (ATK)

The main source for tax services, returns, certifications and communication with taxpayers.

Open ATK

EDI

EDI - Electronic Declaration

Portal for filings, certifications and related electronic services for taxpayers.

Open EDI

ARBK

Agjencia e Registrationt të Bizneseve

The official source for registration, changes, forms and data of businesses in Kosovo.

Open ARBK

eKOSOVA

Platforma eKosova

State platform where many public services are offered electronically to citizens and businesses.

Hape eKosova

KIPA

Agjencia për Pronësi Industriale

Resource for trademarks, patents, industrial design and industrial property application forms.

Hape KIPA

RQLL

Central Registry of Permits and Licenses

Portal for searching permits, licenses, consents, certificates and authorizations according to responsible institutions.

Open registry

Note: The information on this page is indicative and based on official sources or professional practices. Documents, deadlines and procedures may vary according to the institution, the type of request and the actual status of the business.

Note: The information on this page is indicative and based on official sources or professional practices. Requirements, documents, deadlines and procedures may vary according to the specific case, the status of the business and the responsible institution. Easy Accounting is not a public institution and does not replace the official decision or interpretation of the competent authorities.