Is it a problem if the invoice comes after payment?
It can create ambiguity if the payment is not clearly linked to the document. Each payment must have a clear invoice, contract, salary or explanation.
Practical questions
Short Questions That Help Business Owners
Simple answers to practical daily business questions.
Practical questions
Short Questions That Help Business Owners
Simple answers to practical daily business questions.
Why does the bank not always show the real profit?
The bank shows the movement of money, but not always the profit. For profit, revenues, expenses, liabilities, wages, taxes and unpaid documents must be controlled.
Should every fiscal coupon be saved?
Yes, if related to business expense. The coupon must be legible and related to the business activity in order to make sense in the documentation.
Why should the documents be sent during the month?
Because mistakes are caught earlier. If documents are sent only at the end of the month, the risk of delays, absences and incorrect filings increases.
Should the owner know every month how much he earned?
Yes. Even if there is no detailed report, the owner should have a clear overview of income, expenses, liabilities and available money.
What is more dangerous: the missing document or the wrong document?
Both are a problem. Missing document creates gap while wrong document can lead to inaccurate reporting. Both should be checked as early as possible.
Should the personal account be separated from the business account?
Yes. Mixing personal and business expenses creates ambiguity in accounting, reporting and financial control.
Why are cash payments more sensitive?
Because cash payments are often forgotten or not linked to a clear document. Vouchers, invoices and explanations for each payment should therefore be kept.
Can I make an investment decision just by looking at sales?
No. Before investing, the profit, cash flow, obligations, fixed expenses and the impact in the coming months should be checked.
Do I have to have a monthly report even when the business is small?
Yes, even the simple ratio helps. The small business needs to know where the money is going, what expenses are increasing and what needs to be controlled.
Why should employee documents be in order?
Because the contract, salary, holidays, changes and termination of employment must be clear. This protects both the business and the worker.
Should every business decision be saved?
Decisions affecting salary, ownership, directors, activity, major expenses or employment relationships should be kept in the business file.
Why should we not wait until the end of the year for control?
Because small mistakes during the months become harder to clarify at year-end. Monthly review is safer.
Is it enough that the documents are on WhatsApp?
No. WhatsApp can help with communication, but documents should be stored in organized folders so they are easy to find when needed.
Do I need to note the reason for each bank transfer?
Yes. A clear description of the payment helps accounting to link the payment to the relevant invoice, contract, salary or document.
Do I have to audit suppliers every month?
Yes. Suppliers show upcoming obligations and help the business plan payments without sudden pressure.
Do I need to know how much my clients owe me?
Yes. The list of outstanding customers is one of the most important tools for cash flow.
Is it good to have multiple services on offer?
Not always. Too many unfocused services can increase workload, but not necessarily profit.
Do I need to do a background check before I hire someone?
Yes. The new employee creates monthly costs and it is necessary to know how it will affect revenues, work and cash flow.
Do I have to report even if I am not registered for VAT?
Yes. Even non-VAT businesses need to understand income, expenses and profit.
Is it a problem if I send the invoices out of order?
Yes, because there is a higher chance that documents are mixed up, delayed or not linked to the relevant payments.
Do I need to check prices every few months?
Yes. If costs change, prices and margins must be revised so that the business is not operating at a low profit.
Should I save communication for important deals?
Yes. Key agreements should be preserved, especially when related to price, term, payment, liability or change of terms.
Is it good to wait until the end of the year to see the situation?
No. The end of the year should be about closure, not about uncovering problems that have occurred throughout the year.
Do I have to plan for taxes before I spend the profit?
Yes. A portion of the money may be a future liability. If spent without a plan, the business may fall short when the deadline comes.
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